Job Description

The Psychiatric Institute of Washington provides comprehensive behavioral healthcare for children, adolescents, adults, and senior adults suffering from mental health and addictive illnesses. PIW is a 130 bed, short-term, acute care hospital offering inpatient, partial and intensive outpatient hospitalization, as well as specialized treatment programs for chemical dependency. PIW has an excellent reputation as an innovative hospital with caring, dedicated staff, experienced in the delivery of behavioral healthcare. Situated in the safe, historical Tenleytown neighborhood, PIW is one mile from the Tenleytown Metro stop and within walking distance to local cafes and restaurants.

Psychiatric Institute of Washington is looking for a highly motivated, enthusiastic, compassionate individual who is a strong communicator to join an energetic, patient-focused team that consistently demonstrate mutual respect for one another. Are you passionate about patient care? Do you love interacting with people? Come and join our team as a Scheduler. This position has the potential to be converted to a similar level full-time permanent position.

*Full-time Temporary (Mon-Fri)*

MINIUMUM REQUIREMENTS:

• Education: High school diploma or GED required. Bachelor’s Degree preferred.
• Experience: Two years’ experience in scheduling/staffing management. Behavioral health; management experience preferred

PRINCIPAL JOB DUTIES:

• Provides a broad range of tracking and reporting including, yet not limited to, incremental overtime, overtime, productivity, tardiness, per diem requirements, leaving early, call out requirements and coordinating these reports with Direct Supervisor and Human Resources as necessary for corrective action, coaching and education.
• Responsible for all staffing of hospital and tracking of same noting 1:1 and variances as needed.
• Work with Nurse Managers, Supervisors and units to observe acuity and needs ongoing in order to make needed changes with Director of Nursing’s approval.
• Develop relationships with supervisors as to processes, reporting and data provision to most effectively staff from shift to shift but to also allow for up to the date data with regards to needs, barriers, variance approvals, staffing and/or unit concerns, etc.
• Completion of staffing with an eye towards overtime reduction (with particular lens for individual staff overtime), variance avoidance and onsite observation of acuity, admission times, etc.
• Interview for all psychiatric technicians/counselors as well as coordinating with staff’s direct supervisors for final interview and hiring decision making.
• This position will work intimately with DON and HR to drive internal and external hiring processes, job fairs and education fairs as needed with report of position management to CEO, CNO and DON.
• This position will report directly to the Director of Nursing with additional reporting to ensure the efficient operation and coordination of these departments as well as report on financial status and goals of the FTE budget.
• Daily tracking of all variances and EPOBs, including those created by 1:1, tardiness, leaving early as well as approved variances and work with Nurse Managers regarding same to improve in all areas.
• Forecast and succession planning of nursing department staffing
• Reports of these will be provided to the CEO, CNO, CFO and DON daily with weekly and monthly tallies as well as plan to reduce if needed.

JOB REQUIREMENTS

• Ability to use Microsoft Office in intermediate level with proficiency with word and excel as well as data analysis and processing.
• Knowledge of personnel and hospital policies relevant to staffing, time and attendance, pay status, etc. and ability to interpret and understand union contract and temporary agency contracts.
• Able to quickly learn technical resource systems such as Kronos and Shift Hound Scheduling system.
• Adherence to confidentiality guidelines is required.
• Demonstrates diplomacy and flexibility.
• Possesses good communication and organizational skills, and the ability to prioritize and meet deadlines. Valid driver’s license and means of transportation desirable.
• Demonstrates significant organizational skills in order to maintain balanced staffing and precise records.
• Ability to responsibly exercise independent judgment in those duties that have been assigned

PHYSICAL DEMANDS:

Work is fairly sedentary, some standing and walking about office to perform duties. Requires reaching, handling, and fingering in regard to keyboarding, writing, using telephone and other office equipment and performing routine office duties. Near-visual acuity and accommodation to read written and/or typed material, copy operate fax machine, and the like. Visual acumen to transfer information from one source to another accurately and to work at a computer terminal for moderate period of time. Verbal skills and hearing ability sufficient for telephone coverage and dealing with clients, co-workers, staff and visitors. Must be able to bend, stoop, lift up to 20 lbs (boxes, manuals, printers, monitor, etc), carry, and push and pull items when required in carrying out the duties of this position.

Who we are:

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500 corporation, annual revenues were $11.6 billion in 2020. In 2021, UHS was again recognized as one of the World’s Most Admired Companies by Fortune; in 2020, ranked #281 on the Fortune 500; and listed #330 in Forbes ranking of U.S.’ Largest Public Companies. Headquartered in King of Prussia, PA, UHS has 89,000 employees and through its subsidiaries operates 26 acute care hospitals, 334 behavioral health facilities, 39 outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 38 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

E-VERIFY Statement

PIW participates in E-Verify. We will provide the Social Security Administration, and if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization. Please note that we do not use this information to pre-screen job applicants.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

We believe that diversity and inclusion among our teammates is critical to our success.

Notice

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skillset and experience with the best possible career path at UHS and our subsidiaries. We take pride in creating a highly efficient and best in class candidate experience. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc. If you are suspicious of a job posting or job-related email mentioning UHS or its subsidiaries, let us know by contacting us at: https://uhs.alertline.com or 1-800-852- 3449.

Job Type: Full-time

Pay: $30,692.31 - $50,000.00 per year

Experience level:

• 2 years

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Washington, DC 20016: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Recruiting: 1 year (Preferred)

Work Location: In person

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