Salary Range: $103,898 - $161,043

Job Summary

This position is responsible for overseeing the operations of the Account Payable and Payroll unit, which include accounts receivable, bank reconciliations, managing all general ledger input, journal entries as well as the accurate coding and timely payment of financial obligations. Must have high level of interpersonal skills to handle sensitive and confidential situations. Identifies control and/or process inefficiencies and proposes enhancements to the current process striving for continuous improvement and seeking out software solutions that increase productivity.

Key responsibilities of this position include:

• Manages all aspects of the Accounts Payable function, including collaboration and coordination with other Departments
• Manages and assists with all aspects of the payroll function, including setting up payroll taxes outside of CA, submission of payroll taxes each pay period by payroll vendor, W-2s, amendments and audits
• Works with Finance Leadership on all aspects of financial compliance, development of internal controls, management/coordination of both internal/external audits

Duties & Responsibilities

Accounts Payable function:

• Oversees the maintenance of accurate payable records, processing and verifying invoices with the proper matching to purchase orders and expense coding prior to the issuance of payments
• Manages the weekly check runs including mailing, file storage, and document retention
• Manages the Accounts Payable ledger to ensure payables are not exceeding 30 days
• Manages the unclaimed funds (escheatment) process including the remittance of unclaimed funds and ensuring compliance regulations to the various states
• Develops, implements, and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines to ensure that financial and operating reports accurately reflect the condition of the business and provide reliable information for decision-making
• Provides accounting assistance to staff including responding to accounts payable questions/concerns in accordance business needs
• Acts as the main point of contact between departments for payment processing and approval
• Works with all levels of the organization to resolve issues with timely and appropriate solutions
• Coordinates accounts payable audit schedules and assist auditors with inquiries
• Reconciles company credit card statements
• Assists with monthly closing process and communication with the accounting team
• Manages other operational projects as needed in relation to a variety of payment types
• Completes the annual 1099 reporting requirements
• Identifies and recommends updates to accounts payable systems and procedures including managing the testing of systems/software for the finance organization

Payroll function:

• Ensures accurate multi-state payroll processing of transactions for salaries, benefits, taxes, and other deductions
• Responsible for ensuring timely and accurate processing of payroll for all employees
• Coordinates timekeeping and payroll systems
• Monitors and approves the entry of personnel, benefit and payroll maintenance, revisions, checks and payroll files ensuring accuracy of all payroll data
• Approves the bi-weekly payroll
• Reviews the timely and accurate payment of payroll taxes, child support payments, garnishments, and other payroll deductions
• Reviews various payroll related programs such 457(f), CalPERS accounts and flex spending accounts
• Ensures new states are set-up as we continue to hire out-of-state
• Oversees and retains the payroll quarterly and year end reports
• Coordinates audit schedules relating to payroll and assist auditors any inquiries
• Documents and updates payroll procedures while maintaining internal controls
• Communicates with departments to obtain and provide information, resolve discrepancies, and correct errors to payroll
• Responds to staff inquiries regarding pay status, withholdings and/or deductions. Resolve problems through appropriate channels
• Serves as liaison between Finance and HR for process documentation and improvement projects
• Coordinates with HR on the annual merit increase process. Maintains a complex set of spreadsheets which are used as part of performance review process, ensures accurate updates to payroll systems, etc.
• Ensures compliance with a variety of laws, regulations, established procedures and policies concerning payroll processing, compensation and mandatory or voluntary deductions
• Supports HR in benefit configuration, implementation, and Workers Compensation audits
• Identifies and recommends updates to payroll software, systems, and procedures and is responsible for managing testing of systems/software for the finance organization

Other Duties include:

• Manages staff to ensure timely and accurate payments to vendors, providers, and employees
• Manages Finance Smartsheet projects
• Manages staff directly including annual reviews, performance rating, and annual compensation recommendations
• Develops monthly reporting dashboard of keys Accounts Payable and Payroll Operations metrics
• Oversees the tracking and reconciling of Provider/Vendor Levies, Provider/Vendor Advances and Staff Receivables
• Assists the Accounting team with month-end close research and support Finance projects as needed

Knowledge/Skills/Abilities

• Microsoft Office, Excel, Word, Power Point, Paycom, AP and Financial ERP systems
• Accuracy - Ability to perform work accurately and thoroughly
• Analytical Skills - Ability to problem solve
• Decision Making - Ability to make critical decisions
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines

Education & Experience

• Bachelor's Degree in Finance or Accounting (four-year college or technical school) is preferred
• Certified Payroll Professional preferred
• Accounting certifications preferred
• 10+ years of experience in account payable and payroll
• A minimum of 3 years of leadership experience