General Description

POSTING TYPE: Part-time
DEPARTMENTS: Employment & Economic Assistance (EEA)
HOURS: 15-25hrs/week (negotiable)
HIRING RANGE: $17.80 to $20.03/hourly (103 Grade)
LOCATION: Northern Service Center in West Saint Paul
UNION: AFSCME 306
CLOSE DATE: 4:30 p.m. on 5/31/2023

This position will provide a variety of office services.

Minimum Qualifications

Duties & Responsibilities

DUTIES & RESPONSIBILITIES:
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

• 
  Provides office support to a unit, department, division, committee, etc.
• Processes & prepares incoming and outgoing mail, including delivering and gathering mail to and from other departments, photocopies, faxes & distributes documents.
• Provides packet support including photocopying documents, organizing documents, and compiling documents to create packets.
• Utilize Electronic Data Management system by scanning, indexing, reviewing, and distributing documents.
• Prepares documents for scanning including organizing, removing staples/paperclips, adding pages to 8 x 11 paper to load correctly into scanner, etc.
• Assists with outgoing bulk mailings including copying, printing, folding, and stuffing envelopes.
• Performs record management by maintaining department files by preparing, organizing, and purging, following retention & destruction schedules.
• Assists/provides input to develop internal work methods and establish new procedures.
• Other duties as assigned.

ESSENTIAL DUTIES: 1-8

Knowledge, Skills & Abilities and Work Environment

DEMONSTRATES AT START OF EMPLOYMENT

• 
  Knowledge of English, grammar, punctuation, and spelling.
• Ability to work effectively with the public, department, and County associates in a professional manner.
• Ability to organize work efficiently and effectively.
• Ability to handle multiple tasks and adapt to frequently changing work priorities and demands.

DEMONSTRATES AFTER 6 MONTHS OF EMPLOYMENT

• Knowledge of general office procedures, practices, and equipment.
• Effective communication, both verbal and written skills.
• Ability to operate a multifunction printer, personal computer equipment, and software including Microsoft Office.
• Ability to operate phone or switchboard systems.

WORK ENVIRONMENT: Work is performed within a County office building. Travel is required for some positions. Sedentary or light physical requirements including lifting requirement of up to 20 pounds on an occasional basis. Frequent wrist and finger manipulation may occur due to high concentration of filing, calculating or computer work. Equipment used may include, but is not limited to computer, printer, scanner, calculator, telephone, copy and fax machine, mail meter machine, small automatic office equipment, and stepladder.

SELECTION PROCESS: The examination/selection process for this classification will consist of a rating of your training and experience from the application materials submitted. The top scoring candidates will be forwarded to the hiring department for further consideration.