JOB DESCRIPTION
DESCRIPTION

Michael Baker International is a consulting firm actively seeking an Office Services Manager to join our Little Rock office. This is a full-time position working 40 hours a week in the office with full benefits. Under limited supervision, this employee will provide general administrative support to the Office Executive and Engineering professionals in the Roadway, Bridge, Construction, Survey, and Airport Divisions of the office. It is preferred that the applicant be familiar with the Arkansas Department of Transportation (ARDOT) construction systems, including Site Manager, OTTRS, E-Builder, and/or Doc Express. The position responsibilities and requirements include the following:

• Must possess excellent communication skills; have a professional appearance; and greet on-site visitors in a professional manner to determine nature of their business and direct them to appropriate personnel.
• Knowledge of Microsoft 365 products including Microsoft Word Microsoft Excel, Outlook, Teams, and PowerPoint to support office staff, graphics capabilities are preferred but not required
• Verify and review all contractor and subcontractor payrolls.
• Monitor the Contractor’s OJT (On-the-Job) Trainee Program
• Monitor the Disadvantaged Business (OEOP) requirements on contracts to assure compliance with state and federal regulations. Field on-site interviews are often required.
• Review plans, supplemental specification, special provision, contract provision, haul tickets, etc. to verify that all quantities are correct before posting in E-Builder and Site-Manager.
• Retains supporting documents in accordance with company policy and government regulations.
• Manage office/staff safety equipment maintenance and compliance requirements.
• Set up administrative and project files.
• New Hire orientation and on-boarding.
• Maintain Fleet Vehicles Records.
• Review issuing financial institution’s monthly invoice, prepare for payment, and submit to Accounts Payable for payment.
• Pay monthly office expenditures.
• Monitor expenses.
• Performs account reconciliations, statement audits, internal controls testing, and other duties as needed.
• Analyze, reconcile, and troubleshoot monthly purchase card spend liabilities and recommend adjustments as needed.
• Processing purchase orders, negotiating with suppliers, tracking orders, creating, and maintaining an inventory, quality assurance and liaising with inventory teams and management.
• Work with staff across office departments to forecast the needs of the business and make purchase decisions based on demand.
• Provide a wide variety of administrative duties including bookkeeping, monthly reports, and accounts payables and receivables.
• Other duties as assigned

PROFESSIONAL REQUIREMENTS

• Associate’s degree, or equivalent work experience; and at least 5+ years of related experience.
• Excellent English language skills, written and verbal, are essential to be successful in this position.
• The successful applicant will need to be outgoing; organized; able to quickly learn policies, procedures and databases; and acquire an understanding of the company’s service offerings.
• Strong computer skills
• Prior experience within the Architecture, Engineering, or Construction industries is preferable.
• Must have reliable transportation, many duties require short distance off-site pick up and drop off.
• Must have Notary capability within 90 days of employment.

COMPENSATION

The salary range for this position is $50,796-$105,825. This will be dependent on the experience and expertise of the incoming candidate.

ABOUT US
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.

Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.

We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.

We Make a Difference.

Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.

EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.