Facilities Coordinator

How will this role have an impact?

The Facilities Coordinator is responsible for support functions of our facility spaces, vendors, systems, supplies and maintenance programs. This position reports to the Manager, Facilities and Office.

Qualifications:

Education/Licensing Requirements:

• Bachelor's degree preferred
• High School Diploma or GED

Experience Requirements:

• 3+ years successful experience in facilities support or similar role
• Experience with space management systems and security access systems preferred

Ability to Travel:

• On occasion/limited

Positions Reporting To This Position:

• Manager, Facilities and Office

Essential Skills/Experience:

• Fluently speak, read, and write English
• Excellent verbal and written communication skills
• Proven ability to prioritize and multi-task
• Advanced skills in MS Office; Advanced skills in Excel/Outlook
• Advanced analytical skills

• Ability to provide outstanding customer service in fast-paced environment
• Planning and organization skills necessary to coordinate workload around multiple assignments

Essential Characteristics:

• Self-directed and organized
• Discrete/ability to maintain confidentiality
• Professional demeanor
• Team player
• Detail-oriented
• Sense of urgency
• Customer service orientation
• Ability to work under pressure
• Excellent listener
• Ability to work well independently
• Ability to take direction
• Ability to negotiate pricing
• Time management
• Customer/client focus
• Communication proficiency
• Problem solving/analysis

Essential Job Responsibilities:

• Is on time and ready to work at assigned work location on a daily basis
• Responds quickly, accurately and confidentially to internal and external inquiries in a courteous and professional manner
• Ensures compliance with state and federal regulations
• Manages supply inventory for all locations
• Assists in maintaining positive Supply & Facility vendor relationships
• Monitors and responds to Facilities Tickets within JIRA
• Receives, sorts and delivers incoming/outgoing mail & packages daily
• Actively demonstrates teamwork at all times
• Ability to work overtime
• Assist with space management (floor plan, parking, facilitates office/workstation moves/reconfigures, maintains office appearance)
• Assists with badging/security access systems/processes
• Analyzes situations and anticipates needs and changes
• Coordinates with multiple departments for equipment and space needs relation relocation, expansion and/or consolidation
• Assists with preventative maintenance programs for a variety of office equipment
• Assists in daily appearance and maintenance of facility
• Perform daily rounds to inspect for safety and/or other facility concerns
• Partner with HR on office policies as necessary
• Provides general support to visitors
• Ability to take after hours "on call" duties as assigned
• Conference room calendar management
• Keeps building management properly informed on special projects
• Participates in the planning and execution of company events

Additional Job Responsibilities:

• Maintains a neat, orderly work area
• Performs other incidental and related duties as required

Working Conditions:

• Fast-paced environment
• Requires working at a desk and use of a telephone and computer
• Use office equipment and machinery, including but not limited to, copiers, binding machines, and postage meters effectively
• Ability to ambulate to various parts of the building
• Work effectively with frequent interruptions
• May require occasional overtime to meet project deadlines
• Lifting requirements of 15 lbs. and more occasionally

About Us:

Signify Health is helping build the healthcare system we all want to experience by transforming the home into the healthcare hub. We coordinate care holistically across individuals' clinical, social, and behavioral needs so they can enjoy more healthy days at home. By building strong connections to primary care providers and community resources, we're able to close critical care and social gaps, as well as manage risk for individuals who need help the most. This leads to better outcomes and a better experience for everyone involved.

Our high-performance networks are powered by more than 9,000 mobile doctors and nurses covering every county in the U.S., 3,500 healthcare providers and facilities in value-based arrangements, and hundreds of community-based organizations. Signify's intelligent technology and decision-support services enable these resources to radically simplify care coordination for more than 1.5 million individuals each year while helping payers and providers more effectively implement value-based care programs.

To learn more about how we're driving outcomes and making healthcare work better, please visit us at www.signifyhealth.com.

We are committed to equal employment opportunities for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

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