Job Description

***Extra points for cover letter following guidance below.***

Location: Fully remote is acceptable, Hybrid is preferred near the Orange County, California area (15-20 hours per week in the office or company events, balance work from home if desired).

Job Type: Full-time

Salary: $25-35 per hour depending on qualifications

About Us: Jacob Green and Associates, Inc. (JGA) is a rapidly expanding government consulting company with 25 team members and a mission to provide service excellence to our clients and each other. We specialize in helping our clients build successful teams, manage complex projects, and navigate community challenges.

As a company, we pride ourselves on being agile, adaptable, and strategic, like the contestants on the TV show "Survivor." Most of us also happen to be big fans of the TV show "Parks and Recreation" because we serve local government clients. Who doesn't love Leslie Knope? The CEO prefers "The Office" -- especially the Fire Drill episode. Oh, and did we mention that we have a unique office policy - our furry friends are always welcome to join us in the office! So, if you're a dog lover, you'll be in good company.

Responsibilities:

• Provide high-level administrative support to the CEO
• Manage and maintain the CEO's calendar, ensuring timely and efficient scheduling of appointments, meetings, and travel arrangements
• Act as a true "go-to" and "air traffic controller" for the team and clients
• Attend CEO keynotes, book signings, and other events and support ground logistics and CEO needs
• Support the proposal development process and contract routing and oversight. Proposal development is key and previous experience with proposal writing/management/QC (OR similar technical/creative writing skills) is major extra points.
• Handle light financial management responsibilities working with company accountant.
• Embrace adversity, unpredictability, and be able to function best when spinning lots of plates
• Create order out of chaos - fast moving company = lots of opportunity to create structure.
• Prioritize conflicting needs and handle matters expeditiously and proactively
• Communicate and liaise effectively with internal and external stakeholders
• Provide support to CEO for personal appointments and tasks (less than 10% of role)
• Perform other related duties as assigned

Qualifications:

• 3+ years of experience supporting executives
• Excellent organizational, time management, and prioritization skills
• Outstanding verbal and written communication skills
• High proficiency in Microsoft Suite - Outlook, CRMs (we use Monday.com) and other relevant software
• Strong attention to detail and ability to work well under pressure
• Ability to maintain confidentiality and exercise sound judgment

To reiterate, we're looking for an Executive Assistant who is passionate about service excellence, innovation, and collaboration and is an attention to detail ninja. So, if you're the kind of person who has to double-check everything and is meticulous about ensuring that all the T's are crossed and the I's are dotted, we want to hear from you.

We offer competitive compensation and opportunities for growth and development within our organization. Please submit your resume and cover letter, highlighting your qualifications and relevant experience -- and share if you prefer "Parks and Recreation" or "The Office". Extra points for favorite episode and character.

Join us as we redefine local government consulting and continue to make a lasting impact on leaders and their communities!

Job Type: Full-time

Pay: $25.00 - $35.00 per hour

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Irvine, CA 92614: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Proposal Support Experience (Preferred)
• Microsoft Outlook Calendar (Required)

Work Location: Hybrid remote in Irvine, CA 92614

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