Millennium Physician Group is seeking to hire a full-time Executive Administrative Assistant to join the Medical Office team in Fort Myers, FL. We are looking for a new team member who is positive, energetic, well-organized, can multi-task, and think outside of the box. We want someone who supports our top initiative of ensuring an excellent patient experience!

The Executive Administrative Assistant / Office Manager is responsible for supporting the CEO and several key executives with organizational activities, the ongoing management of high priority board and committee meetings, and overall management of the executive office. He/she must communicate effectively and efficiently while keeping the highest standards of confidentiality and demonstration of superior interpersonal skills.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assembles agendas and supporting materials to prepare CEO for scheduled activities.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
• Schedules and organizes complex activities such as meetings with participants that have fairly rigid schedules (including board members, executives, external entities and physicians) travel, conferences and department activities for all members of the department.
• Ensures that board and committee meeting agendas, supporting materials and minutes are prepared and handled appropriately, with strict adherence to timeliness and confidentiality. Assists with follow-up activity.
• Supports key executives in daily management activities including expense reporting and credit card reconciliation.
• Creates and maintains reports, documents, corporate organizational charts, and visual presentations for Administration.
• Maintains conference room calendars and spaces. Prepares for all meeting logistics including the organization of catering and meeting room facilities/amenities.
• Organizes and prioritizes large volumes of information and requests. Prepares reports as necessary.
• Opens mail for executives if requested. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• Answers phones for designated executives. Takes messages or fields/answers all routine and non-routine questions.
• Works independently and within a team on special nonrecurring and ongoing projects, if requested.
• Demonstrates superior communication and interpersonal skills.
• Other duties as assigned.

Education and/or Experience

High school diploma or general education degree (GED); Bachelor's Degree preferred; and at least five years of executive administrative experience; or equivalent combination of education and experience.

Please review the full job description for more details about this exciting opportunity.

ABOUT MILLENNIUM PHYSICIAN GROUP

Formed in 2008, Millennium Physician Group has grown into one of the largest comprehensive primary care practices with more than 400 health care providers located throughout Florida. With corporate headquarters in Fort Myers, Florida, Millennium Physician Group consists of primary care offices, Imaging Centers, Lab Services, and Wellness Programs. You can also find various programs, such as weight management and smoking cessation, led by Millennium Physician Group doctors.

If you are interested in joining an organization that emphasizes teamwork and family, then Millennium Physician Group is the right choice.

Millennium's core values summarize how we treat others, patients, and fellow community members. Millennium CARES for every patient every time.

Millennium Physician Group is proud to be an Equal Opportunity Employer and a Drug-Free Workplace. Additionally, Millennium is proud to join the nearly 3,000 health system and physician groups who have gone completely Tobacco Free.

ARE YOU READY TO JOIN OUR TEAM?

If you feel you are the right candidate for this position, please click the link to apply today. We look forward to meeting you!