FFI GRANTS AND CONTRACTS COORDINATOR
The University of Wisconsin System, a premier system of public higher education, educates approximately 161,000 students each year and employs 40,000 faculty and staff statewide. With 13 universities across 26 campuses and a statewide extension network with offices in every county, the UW System is a tremendous academic, cultural, and economic resource for Wisconsin, the nation, and the world. The UW System and its employees are purpose-driven, people-focused, and committed to stewardship.
The Food Finance Institute¿s (FFI) mission is to make sophisticated financial technical assistance available to every growing food and farm business. We equip entrepreneurs to get profitable and raise money through high quality training, meaningful industry connections/partnerships and on-demand digital resources.
POSITION SUMMARY
The FFI Grants and Contracts Coordinator provides a broad range of grants, contracts, evaluation, and operations functions in support of the Food Finance Institute and their mission to both make sophisticated financial technical assistance available to every growing food, beverage, and value-added farm enterprise and center justice, equity, diversity and inclusion in all work. Reporting directly to the FFI Acting Director, the Grants and Contracts Coordinator operates under general supervision.
MAJOR RESPONSIBILITIES
GRANT ADMINISTRATION/COORDINATION (40%)
¿ Manage FFI grant timelines and deliverables
¿ Coordinate grant meetings including shared notes, schedules, and overall grant needs
¿ Coordinate grant processes, data needs, and notes to ensure efficient reporting
¿ Track project and grant-related deliverables including budget-to-actual expenses and reporting details
¿ Draft grant budgets and support grant proposal development
¿ Lead grant reporting and evaluation needs including third party evaluators, data collection and aggregation, and other related tasks
DATA AND EVALUATION COORDINATION (20%)
¿ Coordinate with IBE and evaluation team to align metrics and data across program units
¿ Coordinate FFI¿s suite of data and evaluation collection needs across areas of impact including, but not limited to, financial, economic, social, and environmental
¿ Manage third-party contractors to support evaluation
¿ Manage evaluation including data collection and data synthesis for sharing our impact and meeting funder/stakeholder needs
SYSTEMS AND INFRASTRUCTRE OPERATIONS SUPPORT (15%)
¿ Coordinate and support operations duties for FFI to ensure that FFI is running smoothly
¿ Coordinate operations team meetings and manage operations workflow; prioritize tasks and workflow with FFI Director
¿ Work with operations team to document workflows and processes, identify opportunities for automation and integration, and to continuously improve upon processes.
CONTRACTS ADMINISTRATION/COORDINATION (10%)
¿ Manage contracts, vendors and procurement processes with third-party vendors, IBE and UW System Administration
¿ Manage contracts with FFI partners to execute work including training, programs, education, consulting, etc.
¿ Support contract proposal and budget development
¿ Coordinate with FFI staff and partners to ensure fulfillment of contracts and timely invoicing
FINANCIAL OPERATIONS SUPPORT (10%)
¿ Work with IBE Financial team to coordinate invoices, payments, contracts and procurement
¿ Coordinate invoicing and receipt of payments across programming and funding source
¿ Track and code expenses ensuring they are properly allocated to the right expense account/funding source
¿ Manage and reconcile FFI¿s purchasing card and related purchases
¿ Run reports and manage organizational, project and grant related budget tracking documents
MINIMUM QUALIFICATIONS
To be considered for this position, applicants must have:
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Experience. A minimum of three-years of professional experience or a bachelor¿s degree, that may include grants management, project management, budget and financial planning, administration, contracts and procurement, data and evaluation.
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Grants or Program Management: experience managing grants or programs including reporting, budgeting, and tracking expenses.
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Project Management: Experience coordinating and communicating with partners and teams to move a project or scope of work forward.
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Data and Evaluation: Experience collecting data or being part of a data collection or evaluation project.
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Finance and Budgets: Familiarity with budgeting and tracking revenue and expenses.
Soft Skills:
¿ Excellent personal initiative, attention to detail, and sound decision-making abilities under pressure while managing shifting workload demands to meet timely deadlines.
¿ The capability to work independently with minimal supervision.
¿ Strong interpersonal and organizational skills.
PREFERRED QUALIFICATIONS
Well-qualified applicants will also have experience in the following:
¿ Managing USDA Grants
¿ Creating grant proposals or grant/program budgets
¿ General business or marketing knowledge (either through work history or a degree)
CONDITIONS OF EMPLOYMENT
The UW System is required to conduct a criminal background and sexual harassment check for the selected finalist prior to employment.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
WORK LOCATION
Telecommuting or hybrid work option may be available. Preference will be given to Wisconsin residents.
DIVERSITY STATEMENT
Diversity is a source of strength, creativity, and innovation for UW System Administration. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the University of Wisconsin community. We commit ourselves to the pursuit of excellence in teaching and learning, research, scholarship, creative activity, community service and diversity as inextricably linked goals.
University of Wisconsin System Administration fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who serve the State of Wisconsin and the public good.
COMPENSATION AND BENEFITS
The FFI Grants & Contracts Coordinator (official title: Outreach Program Manager) is a full-time, salaried (Exempt), Academic staff position. Well-qualified candidates can expect a starting annual salary within a range of $50,000 - $65,000 commensurate with the candidate¿s education, related experience, and qualifications.
UW System employees receive an excellent benefits package. To learn more about the benefits package, review the Faculty, Academic Staff & Limited Appointees Please see this link for total compensation information: UW System Health & Retirement Contributions Estimator to provide you with total compensation information.
APPLICATION INSTRUCTIONS
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through Wednesday, May 31, 2023. However, applications may be accepted until the position has been filled.
1. Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for.
2. Follow the onscreen instructions and be sure to include your salary expectations when asked in our applicant tracking system. In addition, please be sure to upload ALL THREE of the required documents: resume, cover letter, and references as PDF files. Failing to include any of these documents may disqualify your application.
a.
Your cover letter MUST specifically address how your education and experience relate to the and qualifications. Be sure to emphasize the areas outlined under ¿Minimum
and Preferred
Qualifications.¿
b. Your reference page should include the names, addresses, email addresses, and phone numbers for three professional references
with
at least one
being
from
a
current or
previous
supervisor.
3. Submit your application.
SPECIAL NOTES:
If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies. We promote excellent through diversity and encourage all qualified individuals to apply.
Questions may be addressed to: Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu