Required Application Materials

• All applicants are required to complete the Declaration below to be considered for this position:

https://academy.uttyler.edu/wp-content/uploads/2020/02/Affidavit-Pre-employment.pdf

A single PDF or Word document containing a resume, letter of interest, and a list of three (3) professional references is required to apply.

Important Instructions:

When prompted to upload your “resume”, upload your combined documents as one file.

• Please do not upload documents to “Cover Letter” or “References”.

If the required application materials were not uploaded at the “resume” prompt, please withdraw your application and re-apply to upload your combined documents as one file.

Job Description

Provides responsible and complex secretarial and clerical skills in a charter school setting. Requires frequent use of word processing equipment as well as Student Information System databases (primarily Skyward). The incumbent will exercise appreciable independent judgment in coordinating the details of the office, including interacting with students/parents and assisting the Campus Director/Teachers as needed.

Major Responsibilities/Duties/Critical Tasks

• Open and distribute mail, assemble related material for use by supervisor in answering mail, and answer routine inquiries. Interview callers, make and cancel appointments, and answer questions.
• Operate electronic programmed equipment used in the preparation of typed documents, working from drafts and transcribed data. Prepare correspondence, articles, reports, and specifications.
• Keep complex clerical records and prepare reports from a variety of material and resources.
• Process enrollments and withdrawals of students.
• Complete daily attendance procedures and reporting.
• Monitor expenditures and income against the budgets, maintain accurate accounting records and facilitate monthly reconciliations.
• Use sound decision-making and initiative in absence of supervisor.
• Manage the daily operations of the campus front office.

Required/Preferred Qualifications

• High school diploma or equivalent required.
• Five (5) years of related experience required.
• Bachelor’s degree in business or a field closely related to the specific endeavor of the department preferred.
• More than three (3) years of secretarial experience preferred.
• Experience with Skyward Student information software preferred.

Knowledge, Skills, and Abilities

• Proficient with Microsoft Office.
• Excellent customer service skills both in-person and over the phone.
• Strong organizational skills.
• Ability to operate standard office equipment.
• Strong ability to multi-task and work with many interruptions.
• Ability to adapt to a changing environment.
• Ethical with ability to maintain confidential information.

About The University of Texas at Tyler

The University of Texas at Tyler is part of the prestigious University of Texas System that includes 14 institutions located throughout the state. Founded in 1971, UT Tyler today enrolls more than 10,000 students and consists of six colleges.

Our beautiful Tyler campus features more than 200 acres nestled along a lake and surrounded by thick pine and oak forests, providing a picturesque location for study and recreation. For student convenience, we also maintain regional campuses in Palestine and Longview, as well as a location in Houston.

We encourage you to visit our campus and see for yourself why UT Tyler is where you’ll feel at home—and find your best path.

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

This position is security-sensitive and subject to Texas Education Code Section 51.215, which authorizes the employer to obtain criminal history record information. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

EEO/AA Statement

The University of Texas at Tyler is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, status as a protected veteran, among other things, or status as a qualified individual with a disability. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.